Washington State 18th Legislative District Democratic Committee Bylaws
Revised January 15th, 2020
Section 1 18th Legislative District Democratic Committee Bylaws
Version 2020‐01 Revised January 15th, 2020
Section 2 Version History and Revision Notes
Cumulative list of revisions to the Bylaws by version number
Section 3 Bylaws Addendum and Reference
Supporting Documents & Resources for the Bylaws
Washington State 18th Legislative District Democratic Committee Bylaws
As amended by the 18th Legislative District Democratic Committee on January 15th, 2020 Version 2020--01
We the 18th Legislative District Democratic Central Committee do hereby organize ourselves as a political committee and adopt the following Bylaws. Our organization will comply with and operate within the rules and governance set by the Washington State Democratic Party and state law. For matters not covered expressly by these Bylaws or standing rules adopted by the 18LDDCC, “Roberts Rules of Order, Newly Revised” will prevail at all 18LDDCC meetings.
ARTICLE 1: ORGANIZATION NAME
1.1 Our organization shall be known as the 18th Legislative District Democratic Committee (18LDDCC).
ARTICLE 2: ORGANIZATION OBJECTIVES
2.1 To support the election of Democratic candidates for 18th Legislative District; Clark County, Washington state and national offices.
2.2 To debate, establish and promote the Democratic platform by engaging in legislative and political activities, civic welfare promotion, community outreach, education, resolution submittal and other activities that will further the interests of the 18th LD, 18LDDCC and the Democratic Party.
ARTICLE 3: MEMBERSHIP
3.1 All 18th Legislative District (18LD) residents who are registered voters or who are under the age of 18 and intend to register when eligible; and who declare themselves to be a Democrat are considered to be members of the 18th Legislative
District Democratic Party and are eligible to become voting members of the 18LDDCC.
3.2 Voting members (Members), of the 18LDDCC include:
3.2.1 Elected, Appointed and Acting Precinct Committee Officers (PCOs);
3.2.2 Elected officers of the 18LDDCC Executive Board as defined in Article 7 of these Bylaws;
3.2.3 Democratic officials elected to partisan offices who reside in the 18LD;
3.2.4 General members who have been in good standing with dues for at least 15 days, or have received a “Dues Waiver” in accordance with Article 4 of these Bylaws;
3.3 Members are responsible for keeping their contact information correct with the organization’s Secretary.
ARTICLE 4: DUES
4.1 Annual membership dues are determined by 18LDDCC vote no later than the first meeting of the calendar year for that calendar year. Dues are not pro-‐rated.
4.2 Members who have a financial hardship may petition the Chairperson for an annual “Dues Waiver” which expires at the end of the calendar year it was granted.
4.3 The Secretary will keep current dues status for each member.
ARTICLE 5: MEETINGS
5.1 Regular Meetings for the 18LDDCC are held monthly.
5.1.1 Members will be given 5 day notice of regular meeting times and places through e-‐mail and 18LDDCC online sites.
5.1.2 Regular meetings are open to the public.
5.2 Executive Board Meetings are held at the request of the 18LDDCC Chairperson, or by written request of 3 board members.
5.2.1 Executive board meetings are open to the public but may enter into closed session by majority vote of the Executive board members present.
5.3 Biennial Reorganization Meetings shall take place in December or January following each state general election held in even-numbered years, in compliance with the State of Washington Democratic Party State Charter and Bylaws, and applicable WA state statutes (usually 7 days before WSDCC reorganization).
5.4 For Regular meetings, 20% of the membership shall constitute a quorum and for board meetings, 60% of the Executive Board shall constitute a quorum.
5.5 The 18LDDCC, 18LDDCC Executive Board, and any standing or ad-hoc committees, may hold synchronistic meetings provided:
5.5.1 Proper notice has been given for the meeting.
5.5.2 The meeting is conducted in such a way that all members participating can hear each other at the same time.
5.5.3 Rules have been adopted to specify the equipment required to participate, as well as methods for seeking recognition, obtaining the floor, submitting motions in writing, determining the presence of a quorum, and taking and verifying votes.
ARTICLE 6: VOTING PROCEDURES
6.1 Biennial Reorganization Meetings voting procedures shall be in compliance with the State of Washington Democratic Party State Charter and Bylaws, and applicable WA state statutes.
6.2 Members as defined in Article 3.2 of these Bylaws are entitled to one vote each.
6.2.1 Proxy and absentee voting are not allowed.
6.3 A “50% plus one” simple majority vote shall prevail unless otherwise specified in these Bylaws.
6.4 Voting by written ballot on a specific issue shall be allowed if two or more Members petition the Chairperson before the vote is taken.
6.5 Electronic voting may be used for any voting process required by the Executive Board under these Bylaws. Such electronic voting shall be authorized by vote of the Board for matters to come before the Membership, or authorized by the Chair for matters to come before the Board.
ARTICLE 7: EXECUTIVE OFFICERS AND DUTIES
7.1 The Executive Officers of the 18LDDCC shall be elected for a two year term during the reorganization meeting held in December or January following each state general election held in even-numbered years.. The Executive Officers listed in this article comprise the 18LDDC Executive Board (Board).
7.2 Executive officer positions and duties include:
a) Directs the affairs of the 18LDDCC as its chief executive officer
b) Ex-‐officio member of all 18LDDCC committees
c) Serves as the presiding officer at all 18LDDCC Meetings
d) Represents the 18LDDCC on the Clark County DCC Executive Board
7.2.2 Vice Chairperson
a) Must be of opposite gender as the Chairperson
b) In absence of Chairperson, serves as presiding officer and assumes any required duties of the Chairperson
a) Keeps a record of all 18LDDCC Meetings
b) Sends meeting and event notifications in timely manner
c) Maintains the 18LDDCC membership roll, member contact information and dues status.
d) Maintains 18LDDCC Bylaws.
a) Supervises 18LDDCC financial affairs and maintains financial records
b) Prepares and files Public Disclosure Commission (PDC) reports, as required by law; and keeps current with PDC regulations and requirements.
c) Collects and disburses funds and provides a financial accounting report to the membership at Regular meetings
7.2.5 State Committeeman and Committeewoman
a) Represent the 18LDDC at State Central Committee meetings
7.2.6 Communications Officer
a) Coordinates with Chairperson and Board to create and maintain an online presence for the 18LDDCC
b) Publicizes 18LDDCC activities and events to the members and media
7.2.8 PCO Coordination Officer
a) Recruits, trains and assists 18LDDCC PCOs
b) Notifies the Clark County Elections office of PCO status changes.
c) Develops and coordinates PCO training programs for the 18LDDCC
7.2.9 Community Affairs Officer
a) Coordinates with the 18LDDCC to recruit qualified nominees for office
b) Helps develop and coordinate events and community outreach to pursue 18LDDCC goals and priorities
c) Maintains the 18LDDCC Meetings and Events Calendar
7.2.10 Volunteer Coordination Officer
a) Contacts and qualifies volunteers for service with the 18LDDCC
b) Maintains the 18LDDCC Volunteer Contact List
c) Coordinates with the Chairperson and Board to schedule volunteers for 18LD sponsored or related events and activities
ARTICLE 8: PRECINCT COMMITTEE OFFICER (PCO)
8.1 The responsibility of the PCO is to deliver the Democratic vote in his/her precinct. How that is accomplished depends on the needs of the precinct. Activities may include but are not limited to:
8.1.1 Canvassing and phone banking their precinct in coordination with 18LDDCC and Democratic Party goals
8.1.2 Coordinating with campaigns in educating voters and generating interest in elections
8.1.3 Attending 18LDDCC, PCO and Clark County DCC meetings, events and training
8.1.4 Assisting with 18LDDCC voter registration, identification and related initiatives and campaigns
8.2 Additional expectations and applicable legal requirements set by WA state statute are included in the Bylaws Addendum.
ARTICLE 9: OFFICER VACANCY AND REMOVAL
9.1 Should a PCO vacancy occur or exist in any 18LDDCC precinct, the Chairperson may fill the vacancy by nominating a candidate who must then be affirmed by the 18LDDCC and the Clark County Democratic Central Committee.
9.2 Executive Officer Vacancy and Removal
9.2.1 If there is a vacancy in any of the Executive Officer positions, with the exception of positions covered in Article IX of WSDCC Bylaws, the Chairperson may appoint a replacement to complete the term of office.
9.2.2 The Chairperson may temporarily suspend a Board Member from his position and duties until the next Board Meeting if the Chairperson believes such an action is necessary to protect the best interest and finances of the 18LDDCC
9.2.4 Board Members may be removed per the following procedure
(1) A written request for removal, stating reasons for the request, signed and dated by two Members in good standing shall be submitted to the Chairperson or Vice-‐Chairperson.
(2) The Board member will be given at least 10 days’ notice of the Board’s intention to hear the request and make a recommendation to the general membership.
(3) At the first Board meeting following the 10 days’ notice, the Board will vote to “Support” or “Not Support” the request for removal.
(4) At the next general meeting, the request for removal is placed on the agenda with notice of the Board’s recommendation. The removal must be moved and seconded, and passed by the membership with a two-thirds majority.
ARTICLE 10 NOMINEES FOR PUBLIC OFFICES IN THE 18LD
10.1 A nominating convention shall be called each election year to nominate candidates for the 18th LD state office positions.
10.2 The nominating convention shall be called no later than 14 days prior to the date filing for office commences and the nomination shall comply with the state party “Rules for the Selection of Candidates and Nominees for Public Office” and other resources included the Bylaws Addendum
ARTICLE 11 ENDORSEMENTS
11.1 The 18LDDCC is permitted to endorse by majority vote:
11.1.1 Individuals running as Democrats for elected office in partisan races.
11.1.2 Individuals running for elected office in non‐partisan races, State, County, City and local Initiatives and ballot measures
ARTICLE 12 FINANCES
12.1 Funds contributed to, or raised by the 18LDDCC for targeted distribution for a specific event, cause or candidate must be voted on by the Board. The vote will be by email, with a majority vote of Board Members responding within 7 days of notice by email.
12.2 Distribution of funds over the amount of $500, if not part of a previously approved budget, must be voted on by the membership. All funds distributed over $200 must be co‐signed or co‐documented by the Treasurer and one other Board member.
12.3 The Board may order a financial review anytime by majority vote.
12.3.1 When ordering a review, the Chair will appoint the following members to the Financial Review Committee: a Board member and two general members
12.3.2 The Financial Review Committee will organize and oversee the review and report the results to the board and general membership within 3 months of the review being ordered.
ARTICLE 13 AMENDING THE BYLAWS
13.1 Amendments and modifications to these Bylaws are permitted by 18LDDCC Members who follow the procedure defined in Article 13.2.
13.2 Procedure for amending the 18LDDCC Bylaws:
13.2.1 The proposed change shall be submitted in writing at a regularly scheduled meeting by an 18LDDCC Member.
13.2.2 The proposed change shall be published in the meeting minutes and distributed to the 18LDDCC at least 10 days prior to the next Regular meeting.
13.2.3 At the next Regular Meeting, the 18LDDCC shall vote on the change with a 2/3rds majority of members present required for ratification.
13.2.4 The Secretary will make the necessary changes in the 18LDDCC Bylaws, update the Bylaws version number and revision and post the new version of the Bylaws as the current and active version.
13.2.5 The secretary may make non-material orthographical corrections to the Bylaws, subject to a majority approval of the Executive Board.
VERSION HISTORY AND REVISION NOTES
This section contains Version history and revision notes for all changes to the 18LDCC Bylaws.
Previous Version (March 2012)
Overhaul and rewrite of the previous bylaws
Adding the new position of Volunteer Coordinator to the Executive Board
Overhaul and rewrite of previous bylaws
NEW Section 5.5
Added section for Synchronistic Meetings